It is a condition of sponsorship that organizers of meetings under
the auspices of IUPAC, in considering the locations of such meetings,
should take all possible steps to ensure the freedom of all bona
fide chemists from throughout the world to attend.
a.- Intending participants should be requested to check that they comply
with any entry visa requirements by contacting the nearest embassy or
diplomatic mission of the host country. If no such representation exists
in a particular country, participants should consult the Organizers
about the appropriate authority to contact.
b.- The following wording should be included in the second circular
and/or relevant web-based documentation for the meeting:
"IUPAC sponsorship implies that entry visas will be granted
to all bona fide chemists, provided application is made
not less than six months in advance. If a visa is not granted two
months before the meeting, the Organizers and the IUPAC Secretariat
should be notified by the applicant."
IUPAC recommends that the second circular or its web-based equivalent
should be distributed no later than six months in advance of the meeting,
so that intending participants are able to comply in good time with
the Union's guidance on applications for entry visas.