News & Notices
Changes in the Organization and
Management of the Union's Scientific Work
Report of the Committee
on Project Evaluation Criteria
The key attributes desired of
the Project Evaluation Process are that it provide a simple and rapid
method for selecting projects to be carried out by IUPAC and its Divisions.
It is expected that most of the steps in the process will be carried
out by e-mail. Decisions on funding will be made throughout the course
of the year as projects are submitted. Most projects will be evaluated
and funded by the various Division Committees from their budgets.
Interdivisional, Standing Committee and "large" projects
will be evaluated and funded by the Project Committee of the Bureau
from a separate fund.
The two general qualities all projects must have to be funded are
that they represent good science and that they are something that
IUPAC, as opposed to some other organization, should do.
Process Description - Division
Any individual or group that wishes
to submit a project for funding by IUPAC will be able to download
a Project Submission Form and Instructions on the IUPAC Web Site or
obtain a printed copy from the Secretariat. After completion, the
form, and any supporting material, is sent to the Secretariat for
distribution to the appropriate Division Committee. If the Division
Committee decides to consider the project further, it chooses three
reviewers from those named on the submission form or selects reviewers
based on its own experience. The Secretariat then distributes the
project materials to the reviewers, assembles the reviewers' comments
and distributes them both to the Division Committee and the project
submitters. After receiving the comments, if any, on the reviews by
the project submitters the Division Committee makes a funding decision.
Process Description - Project
Interdivisional Projects are first
evaluated by the relevant Division Committees. The project materials
are then forwarded, along with any comments by the Division Committee,
to the Project Committee. They evaluate the materials submitted and
make their decision on funding. The same process is followed for projects
in the area of a Standing Committee, except that the original evaluation
is by the Standing Committee. Large projects are those that would
require more than 10% of the budget of a Division. These would also
be forwarded by the Division Committee to the Project Committee for
a funding decision.
The technical aspects of all projects
would be managed by the Division Committee(s) or Standing Committee,
including those funded by the Project Committee. For centrally funded
Projects, the Project Committee would review project expenditures.
Each project group would submit progress reports at agreed upon intervals.
Projects will be retrospectively
evaluated by the Evaluation
Committee of the Bureau two-three years after completion. The
criteria used will be those suggested by the project group in its
proposal and others chosen by the Committee. CPEC has recommended
that projects completed in past few years be evaluated in 1999.
For membership and the charge to the Committee, please see the notice of
June 1998, on CPEC
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